Real saves
The gotchas that fail audits — caught automatically.
Compliance isn't hard because the rules are many — it's hard because a few are buried, oddly-timed, and brutal if you miss them. Here's Care Wizard catching the exact ones that trip up agencies without a full-time compliance officer.
A medication validation with a 60-day trap
Robert Klein · Medication Tech
The trap
His annual Medication Administration Validation expires Sept 15. By rule, the renewal only counts if it's done in the 60 days right before that date — do it too early and it doesn't count; let it lapse and he legally can't give medications AND must retake the entire 6-hour course. Miss this window and you've got a med-certified staffer who suddenly can't work.
APD Rule 65G-7.004, F.A.C.
Care Wizard caught it
Care Wizard flags it the day the 60-day window opens — in plain English, with the exact deadline — so you renew it at the one time it actually counts. (This one bit us at a real inspection. Never again.)
A rehire after a 94-day break
Returning employee · last worked 94 days ago
The trap
It's tempting to just reuse their existing Level 2 background screening. But a break in employment of more than 90 days requires a brand-new Level 2 screening — plus a new local criminal records check and a new Attestation of Good Moral Character. Skip it and every single shift they work is out of compliance.
Florida Statute 435.12
Care Wizard caught it
When you log the rehire, Care Wizard runs a short re-hire questionnaire, applies the over-90-days rule automatically, and won't let the old screening stand — turning a costly, easy-to-miss audit finding into a two-minute check.
Scheduling someone who's not current
Maria Santos · CPR expired
The trap
On a short-staffed morning it's easy to put anyone with a pulse on the calendar. But scheduling a caregiver whose required training has lapsed is exactly what an auditor looks for — and exactly what you'd never catch in the rush.
Your policy, enforced
Care Wizard caught it
Care Wizard blocks the schedule entry and shows precisely what's expired and why — so no one ever works out of compliance by accident, no compliance officer required.
Every rule, cited to its source. Nothing left to memory.
This is what it means to survive an audit without a compliance officer — the app knows the traps so you don't have to.
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