Care Wizard™A smarter way to schedule your staff.
It knows the rules.
Saves you hassle, time and money — and it knows who is compliant and who is not. Build the week the way you would on paper. It won’t let you book somebody whose CPR has run out, it tells you what expired, and the hours add straight up for payroll.
🏡 Built by a Florida APD operator — used daily in real homes. No credit card to start.
Free · 60 seconds · nothing saved
How much are you actually keeping track of?
Most owners are carrying more renewal dates than they think — and the count is the part nobody has ever added up. Put in two numbers you already know and see the scale of it. No sign-up, no email, nothing stored.
Enter at least your staff or home count to see an estimate.
No resident data. Ever.
We track staff and facility compliance only — never any resident or client information.
Each rule cited to its source
Each requirement we track links to the APD, F.A.C., NFPA, or federal rule it comes from. Accuracy is the product.
Inspection-ready in one click
Export a clean, organized compliance package the moment an inspector asks.
The problem
Know before it costs you — because the date is the part that bites.
Training renewals, background screenings, in-service hours — and fire drills, CEMP reviews and inspections if you run homes — scattered across binders, spreadsheets, and memory.
The citation is not the expensive part. A date you missed takes a staff member off the floor.
A medication validation lapses and that staff member cannot legally pass medications — and has to retake the whole six-hour course before they can again.
Rule 65G-7.004, F.A.C.
A break in employment over 90 days means a brand-new Level 2 screening before a returning employee can work.
APD background screening requirements
A license renewal filed 45 days late is treated as a new application, not a renewal.
Rule Chapter 65G-2, F.A.C.
No iConnect login by 1 October 2026 and your service authorizations have nowhere to come from.
APD Provider Advisory #2026-016
Money being taken back is tied to service documentation, which Care Wizard does not hold. We track the staff and facility dates instead.
Care Wizard puts it in one place and shows you, at a glance, exactly where you stand — before anyone else does.
What it is
It watches every date. You run the business.
Care Wizard watches every date your license depends on, across every staff member and every home, and re-reads Florida's own rules daily so a change reaches you from us rather than from an inspector.
Care Wizard handles
- Tracks the trainings, screenings, licenses and due dates across your staff and your homes
- Shows you green, yellow, red — who is fine, who is close, who is overdue
- Warns you before something lapses, by email and by phone
- Will not let an overdue staff member be put on the schedule — no override, not even for you
- Turns the whole thing into an inspection-ready package in one click
- Re-reads all 16 chapters of Florida's APD rules every single day, and tells you which of your staff a change touches
You still handle
- Doing the actual training and keeping the real documents
- Running the drills and the day-to-day care
- The inspection itself
You stop carrying it all in your head. That is the part nobody tells you about until it is gone.
What Care Wizard is
The system of record for whether your business keeps its license.
- Every staff member and every home, green / yellow / red
- Each requirement cited to its statute or rule, and dated
- Reminders before anything lapses
- The official Florida rules re-read every single day
- Inspection-ready exports in one click
What it is not
And we would rather you knew now than after paying.
- Not a client-records system. No service notes, no support plans, nothing at all about the people you serve.
- Not a billing system. We never touch a Medicaid claim.
- We do not record medication passes or visits. We track that a staff member is VALIDATED to give medications, never a single dose or shift.
- Not a training provider. We track the courses; APD and TRAIN Florida deliver them.
- Not a guarantee of anything. We show you what is due and what changed. The work stays yours.
We never hold anything about the people you serve — so there is no medical-privacy contract to sign, nobody's IT department to get through, and nothing to buy before you start. You can be running this afternoon.
Inspection day
The document you hand across the table.
One click. Staff and homes, worst first, and under each finding the rule that requires it — so nobody has to take your word for the date, or ours for the rule.
Compliance Binder
Sunrise Support Services LLC
Generated 09/11/2026
12 active staff · 9 with nothing outstanding
3 overdue records · 5 expiring soon
This document reflects the records this agency has entered into Care Wizard, as of the date above. It is a record of what has been logged. It is not a determination of regulatory compliance.
Staff
James Okafor
1 overdue · 1 expiring soon · 14 current
OVERDUE — Medication Administration Validation
Rule 65G-7.004(5)(b), (6)(a), (7)(b), F.A.C. (amended 3-26-2026)
Expiring soon — Medication Error Prevention and Annual Update
Rule 65G-7.004(7)(a)1., F.A.C.; F.S. 393.506 (Annual Inservice Training)
Maria Lopez
1 overdue · 15 current
OVERDUE — CPR and First Aid
Rule 65G-2.008(7)(d), F.A.C. — within 90 days, classroom setting
Aisha Karim
1 expiring soon · 15 current
Expiring soon — Level 2 Background Screening
F.S. 393.0655(1) + F.S. 435.04; 5-year rescreen F.S. 435.12(2)
Homes
Bayview Home
Fire drill — none logged this month
Rule 65G-2.010(3), F.A.C. — monthly, never 12:00 a.m.–5:00 a.m.
Sunrise House
Fire drill — logged 09/04/2026, 7:40 p.m., 2 min 10 sec
Rule 65G-2.010(3), F.A.C.
Page 1 — every person and every home continue overleaf
Sample business. It reports what you logged and when — never that you are compliant, because that is the inspector’s call and not ours.
Real saves
Watch it catch what a human would miss.
The obscure, oddly-timed rules that actually fail inspections — caught automatically, each cited to its source.
A medication validation with a 60-day trap
Robert Klein · Medication Tech
The trap
His annual Medication Administration Validation expires Sept 15. By rule, the renewal only counts if it's done in the 60 days right before that date — do it too early and it doesn't count; let it lapse and he legally can't give medications AND must retake the entire 6-hour course. Miss this window and you've got a med-certified staffer who suddenly can't work.
APD Rule 65G-7.004, F.A.C.
Care Wizard caught it
Care Wizard flags it the day the 60-day window opens — in plain English, with the exact deadline — so you renew it at the one time it actually counts. (This one bit us at a real inspection. Never again.)
A rehire after a 94-day break
Returning employee · last worked 94 days ago
The trap
It's tempting to just reuse their existing Level 2 background screening. But a break in employment of more than 90 days requires a brand-new Level 2 screening — plus a new local criminal records check and a new Attestation of Good Moral Character. Skip it and every single shift they work is out of compliance.
Florida Statute 435.12
Care Wizard caught it
When you log the rehire, Care Wizard runs a short re-hire questionnaire, applies the over-90-days rule automatically, and won't let the old screening stand — turning a costly, easy-to-miss inspection finding into a two-minute check.
Scheduling someone who's not current
Maria Santos · CPR expired
The trap
On a short-staffed morning it's easy to put anyone with a pulse on the calendar. But scheduling a direct care staff member whose required training has lapsed is exactly what an APD inspection flags — and exactly what you'd never catch in the rush.
Your policy, enforced
Care Wizard caught it
Care Wizard blocks the schedule entry and shows precisely what's expired and why — so no one works out of compliance by accident.
Checked daily
APD changed 27 rules in one day.
Nobody got a letter.
On 26 March 2026 the Agency amended 27 rules at once — including an entire new insulin credential with its own annual course. No email, no announcement. Most providers still have no idea.
We re-read the official sources every single day. When something moves, you hear it from us — cited, linked, and told plainly which of your staff it touches.
See everything that has changed — free, no signup27
rules amended in a single day
5
months before anyone noticed
Both figures are public record — check them yourself.
The upside
Not just inspection insurance — a lighter way to run your business.
Staying ready for an inspection is the floor. The bigger win is everyday: Care Wizard takes the busywork off your plate, so running your homes feels calmer and takes less time.
Hours back every week
AI files your certificates, your schedule adds up into payroll-ready hours, and reminders chase renewals for you — the data entry that used to eat your evenings.
Everything in one place
Trainings, documents, drills, schedules, payroll, and forms — one system instead of binders, spreadsheets, and sticky notes to reconcile.
Less to carry in your head
Care Wizard remembers every date so you don't have to. Open the app and see exactly where things stand — no more nagging what-am-I-forgetting feeling.
Run a tighter operation
Your whole team and every home at a glance. Spot what needs attention early and make decisions from one clear, current picture.
Everything you track — in one place.
The weekly schedule
Build the week the way you already do — on a calendar, on a phone, at 11pm. Staff can pick up their own shifts.
Rotations fill the weeks for you
Most weeks are the same week. Say who works which days once and the calendar writes itself ten weeks forward — skipping anyone whose time off you have approved.
Overdue staff can't be rostered
Put someone on a shift they are not current for and it refuses, tells you which requirement, and hands you the course. No override, admins included.
Cover without the group chat
Somebody can't work a shift? It goes on a board the whole team sees. The shift stays theirs until another person actually takes it — and that person is checked first.
Hours roll into payroll
The hours you schedule add straight up for the pay period — no second spreadsheet.
Green, yellow, red per person
The trainings, screenings and renewals tracked for each staff member, as one plain status.
AI document scanning
Snap a certificate or upload a transcript — the AI reads it and files it under the right person.
Automatic reminders
Email and phone alerts before something lapses — so a date never depends on somebody remembering it.
Rule changes, caught daily
APD changed 27 rules in one day and sent no letter. We re-read the official sources every day and tell you what moved — and which of your staff it touches.
Homes and inspection records
Fire drills, extinguishers, CEMP reviews and inspections tracked per home — and exported as a dated package when somebody asks.
Up and running in an afternoon.
Put your people in
Paste a roster or snap a photo of one — the AI adds everyone. You are not typing names all afternoon.
Build this week
Drag shifts onto the week the way you would on paper, or let staff pick up their own.
It stops you rostering someone overdue
It names exactly what expired and hands you the course to fix it. There is no override — not even for you.
Why I built this
“I run APD group homes myself. I built Care Wizard because staying on top of training renewals, fire drills, and inspection paperwork across every home was a constant, stomach-churning scramble — and hiring a full-time compliance officer just wasn't realistic. So I built the tool I wished existed, and I use it to run my own homes every single day.”
— Founder & APD group home operator
Our privacy promise
Your data is yours. Full stop.
I run APD group homes myself. That's exactly why I built Care Wizard, and exactly why I take your privacy this seriously. Here's my promise to every business that uses it:
Walled off from everyone else
Every business's data is isolated from every other, enforced at the database level — so no one outside your own team can ever see it.
Only your team can see it
Your records only ever appear for the logins you invite. Access is enforced by the database itself — not just hidden on a screen.
Never sold
We don't sell your data or hand it to third parties for marketing. Ever.
No resident data, ever
The most sensitive information never even enters Care Wizard — by design. We track staff and facility compliance only.
APD never sees this
Care Wizard isn't connected to the state in any way — no reporting, no feeds, no access. What you track here is yours, and the only person it's for is you.
This isn't just marketing copy — it's written into our Terms of Service. — Founder
Simple, honest pricing.
$25 / month / home
or $4 / month / staff member for Supported Living
Homes come with unlimited staff. Community-services staff have no home to be counted by, so they are priced per person instead. No tiers, no setup fees — cancel anytime. Pay yearly and get two months free.
- Unlimited staff in every home you run
- AI document scanning + reminders included
- No setup fees — you are running the same afternoon
Ready to stop dreading inspections?
Start a 30-day free trial in about a minute — no credit card, no sales call.