How Long Do You Have to Keep Staff Schedules in a Florida Group Home?
Six months for the schedules, three years for the training records, and three calendar days to produce either one. Three different clocks in the same rule, and mixing them up is what turns a tidy binder into a finding.
How long do you have to keep staff schedules in a Florida group home?
These three numbers live in the same rule and get mixed up constantly, usually in the same direction: a home keeps everything for a year because a year sounds safe, and then cannot lay hands on last March when somebody asks.
Three clocks, one rule
- Six months - weekly schedules of actual staff coverage. 65G-2.008(6)(a)4.
- Three years - written documentation of required staff training, from the date the training was received. 65G-2.008(7)(b).
- Three calendar days - to give APD or the Regional Office a copy when they ask. 65G-2.008(6)(b).
Actual coverage, not the plan
The retention attaches to schedules of actual staff coverage. That is the phrase to read twice. A plan written on Thursday and overtaken by two call-outs on Saturday is not a record of what happened, and it is what happened that a reviewer is asking about.
This is the practical argument for keeping the schedule somewhere it edits in place and stays put. A whiteboard holds one week. A group chat holds the messages but not the shape of the week. Neither survives six months in a form anybody can hand over.
The deadline is the part that bites
Three calendar days is short, and it is not the part of a review anyone plans for. The question is rarely whether the records exist somewhere - it is whether you can produce them by Monday when the request arrived on Friday afternoon.
How Care Wizard handles it
Care Wizard keeps the schedule and the training records in the same place, so producing either is a matter of opening it rather than reconstructing it. The weekly schedule is the one you already built - the record is what is left behind after you use it.
Not licensed yet?
The Start guide is free to read — a plain-English roadmap, a readiness checklist and a startup budget planner. Then, the day your Florida license lands, Care Wizard takes the dates off your hands: every training, screening and renewal across your staff and homes, in one green, yellow, red view, with a warning before anything lapses.
This article is general information for Florida APD group-home providers, not legal advice or a guarantee of compliance. Rules change and vary by region — always confirm the current requirement with the cited source and your APD regional office.