Care Wizard™How Care Wizard works
You set the lineup. It watches everything else.
Requirements, renewals and due dates — tracked and watched, so they stop reaching you as a surprise. Each one tells you who set it: APD, a federal regulator, or your own agency.
- Florida APD requirements, each cited to its source and dated
- Federal rules labeled separately — OSHA and HHS are not APD
- Add your own agency policies — we track, remind, and score them
- Green / yellow / red across staff and facilities, inspection-ready exports
- 1Tell us what you runGroup homes, Supported Living, Personal Supports — or more than one. The app shapes itself around the answer, so you only ever see requirements that are actually yours.
- 2Add your teamPhotograph a roster or paste a list and the AI adds everyone. A few Yes/No questions per person — do they give medications, do they drive — decide which requirements apply to them.
- 3Upload what you already haveCertificates, a TRAIN Florida transcript, a shoebox of PDFs. The AI reads each one, matches it to the right person and requirement, and fills in the dates. You review and approve.
- 4Then it watchesGreen, yellow, red across your whole roster, with reminders before anything lapses — and we re-read the official APD sources daily, so a rule change reaches you from us rather than from an inspector.
Steps 1 to 3 are the setup, and most people are through them in an afternoon. Step 4 is the part you are actually paying for.
🗓️ Lineup
The schedule that knows the rules.
Build the week the way you would on paper — then it warns you before you put someone on a shift they are not current for. The hours you schedule add straight up for payroll.
- Every staff member and home on one calendar, on a phone
- Refuses to put an overdue staff member on a shift, and shows you how to fix it
- Set the rotation once and future weeks fill themselves
- Staff can pick up their own shifts — and the same check applies to them
- Scheduled hours roll into payroll-ready totals
That is the carrot. Everything below is the engine that makes it right — and the reason the warning is still correct next year.
Each requirement tells you who set it.
Not everything you have to do comes from APD — and knowing which regulator set a rule tells you which inspection it belongs to. Each item carries its source, its citation, and the date we last checked it, so “we verified this” never blurs into “we found this somewhere.”
APD, and Florida law
Requirements that come from APD, Florida Statutes, or the Administrative Code — each cited to the rule it comes from, with the date a human last confirmed it. Nobody else shows you when they last looked.
A different regulator entirely
OSHA, HHS and NFPA requirements you also have to meet — and they are not APD's. Different agency, different inspection, same citation and last-checked date. This is the label that tells you bloodborne pathogens is not the APD HIV/AIDS course.
Your own policies, tracked properly
Requirements your agency sets for itself, and any wording you edit. We track them, remind you, and score them alongside everything else — we never put our Verified badge on wording we did not write. Better to lose a badge than overstate one.
Florida APD requirements, each verified against the rule it comes from and dated. Federal rules from OSHA, HHS and NFPA are labeled as such, because they are a different regulator and a different inspection. Anything your agency adds or edits is marked as yours — we track and remind, we just don't put a verified badge on wording we didn't write.
We show you when we last looked.
Every verified requirement carries the date a human last confirmed it against its primary source. Rules go stale — the difference is whether you can see it. And every day we re-check the official sources and tell you what moved.
Stay inspection-ready — verified for Florida APD.
The deep, verified compliance tool at the heart of Care Wizard. Each requirement cited to its source. Accuracy is the product.