What a Qlarant review actually scores you on.

Not Met here is an automatic Alert

An APD Employee/Contractor Roster inside the AHCA Background Screening Clearinghouse, showing names, licence number, position type, provisional and permanent hire dates, retained prints expiration and end date. An Excel export of it is not accepted, and an expired retained prints date fails on its own.

We track the hire and screening dates the roster has to agree with. The roster itself lives in the Clearinghouse and only you can maintain it there.

Insurance covering the entire period of review for every agency-owned vehicle used to transport people — which can mean three six-month policies. Current on the day but lapsed mid-period still scores Not Met.

Registration covering the entire period of review, same logic as the insurance above.

Every incident report in the period, what follow-up was taken, and what was done to stop the same type of incident recurring.

A process and a record about the people you serve. We deliberately hold neither.

How you identify concerns, evidence they were investigated, and corrective action based on the findings.

Evidence that every known instance was reported both to the Florida Abuse Hotline and to the APD Regional office. You may not require staff to report to you first.

Every Medication Error Report in the period, cross-checked against service logs and medication records for errors that should have generated one.

For Intensive and Enhanced Intensive Behavior group homes, that the director meets Level 1 Behavior Analyst qualifications and was in place at designation.

A hiring qualification rather than a date that expires.

Not Met here is an automatic Alert

The July 2024 APD Attestation of Good Moral Character with handwritten initials by each acknowledgement; a Local Law/Criminal Records Check from the county of residence at hire and at each five-year re-screening; a current APD General clearance showing Eligible; and a full new screening after any break in employment over 90 days.

All four, including the 90-day re-hire rule.

Not Met here is an automatic Alert

The individual's name on the APD Employee/Contractor Roster with a retained prints date that has not expired.

Pre-service, then every three years. The most recent must be under three years old at review, and the one before it under three years before that. TRAIN Florida only since 17 September 2024.

Once, within 90 days of providing services. TRAIN Florida only since 17 September 2024. Older two-part versions and the separate Person-Centered Planning and Individual Choices courses are scored instead only where the 2016 curriculum was never taken.

Once, before starting work, in TRAIN Florida since 1 November 2022. Provider Advisory #2022-027 requires it of all providers and provider staff who render services through the iBudget Waiver — which includes residential habilitation, so group home staff are in scope.

Tracked under the name the course actually carries in TRAIN Florida: APD Requirements for All Waiver Providers. Search the Course Catalog for that exact phrase.

Within 30 days of providing services, then updated at least annually — within 365 days, not merely in the same calendar year.

Within 90 days of providing services, from an APD approved source. Not required for Behavior Analysis providers. If the card carries an expiry, renewal must precede it.

Within 90 days, and it must be a classroom certification — the tool states this cannot be completed online. Not required for Behavior Analysis.

Within 90 days, from an approved source, current at the review.

Not Met here is an automatic Alert

Completed before administering or supervising self-administration, taught by an APD-authorised RN, APRN or LPN, documented on APD Form 65G-7.003 B. Required again after a lapse in primary route validation.

Not Met here is an automatic Alert

The single most detailed standard in the tool, with 27 Not Met reasons. The primary route must be circled and dated; revalidation must fall in the 60 days immediately before the expiration date — not earlier, not later — and primary route validation must happen within 180 days of the training.

The 60-day window is the one that grounds med techs.

Completed before re-validation and within the 60 days preceding it, documented on APD Form 65G-7.004 A.

A separate track on top of basic medication administration, with its own training, its own validation certificate and its own annual update inside the same 60-day window.

Never longer than 30 days, never for enteral formula, and the permanent validation must follow within 30 days of the temporary one being signed.

A short-lived document tied to one person and one medication, which is nearer to a care record than a staff credential.

An APD-approved crisis curriculum within 30 days of serving anyone who may need behavioral emergency procedures. The certificate is valid one year and renewing means the full curriculum again, not a refresher.

A licence valid across the entire period of review, which can mean two licences. Not current at the review is an Alert; lapsed mid-period is Not Met without one.

Cover across the entire period of review — twelve full months, which can mean two or three insurance cards — for every personal vehicle used to transport people.