What we track, and what it cites.

Applies to

Every employee — including office, kitchen, maintenance, housekeeping and drivers

How often

Rescreen every 5 years

First due

Cleared before starting work

Source

F.S. 393.0655(1), amended 2026 session effective 7-1-2026 to add “all employees, managers and supervisors” (who must be screened) + F.S. 435.04 (level 2 standards); 5-year rescreen F.S. 435.12(2). APD Provider Advisory 2026-018, 8-6-2026, and its Q&A.

The 2026 Legislature widened this to EVERY employee of a licensed residential facility or ADT program, whatever their job title — administrative, maintenance, housekeeping, janitorial, dietary, transportation and office staff included. Staff hired before 1 July 2026 are not grandfathered. Job title and tax classification do not decide it: APD says to judge each working relationship on the whole picture, so calling someone a contractor or a volunteer does not by itself put them outside this. Each person must also appear on your Clearinghouse roster and stay eligible there — and somebody with a pending exemption from disqualification may not work in the meantime. Training and orientation may begin while an initial screening is pending; working with residents may not.

Applies to

All staff

How often

At hire, and again at each 5-year rescreening

First due

Pre-service

Source

F.S. 393.0655(1) — “local criminal records checks through local law enforcement agencies”

Must come from your county sheriff or municipal police department. A public internet search or a courthouse terminal printout does not meet it.

Applies to

All staff

How often

At hire, and again at each 5-year rescreening

First due

Pre-service

Source

APD (official AGMC form); the underlying duty is the F.S. 435.05(2) attestation under penalty of perjury

Only APD's own form is accepted — AHCA, DCF and CDC+ versions are not.

Applies to

All direct service providers

How often

Every 3 years

First due

Before providing direct services

Source

Rule 65G-2.008(7)(c), F.A.C. — “prior to providing direct services… a refresher Zero Tolerance training course every three years”

Commonly believed to be annual. It is not — the rule says three years.

Applies to

All staff

How often

Annually

First due

Within 30 days of providing services

Source

iBudget Handbook (May 2023) Appendix B, Table 1 — “Within 30 days of providing services” / “Annually”

The federal rule (45 CFR 164.530(b)(1)) requires training but sets no interval. The annual cycle is APD's.

Applies to

Staff serving someone whose plan uses reactive strategies

How often

Every year — and it is the FULL 12-hour course again, not a refresher

First due

Within 30 days — and before that service starts

Source

Rule 65G-8.002(1), (3), (4), F.A.C.; iBudget Handbook (May 2023) Appendix B, Table 1

65G-8.002(4) is blunt about this: “Training certification is valid for one year. Before the certificate expires, staff must undertake a full training curriculum to obtain new certification.” The curriculum itself must be at least twelve direct training hours, so budget a full re-take every year, not an hour-long update.

Applies to

All direct service providers

How often

One-time — does not expire

First due

Within 90 days of first providing services

Source

Rule 65G-2.008(7)(a), F.A.C. — “within 90 days of first providing services or supports to residents”

A Provider Discovery Review score below 86% can require retaking it.

Applies to

All direct service providers

How often

Every 2 years (the life of the card)

First due

Within 90 days of providing direct services

Source

Rule 65G-2.008(7)(d), F.A.C. — “within 90 days of providing direct services”, “provided in a classroom setting by a certified trainer”

The rule says classroom, so a fully online card does not meet it. The same rule requires at least one CPR-certified direct service provider on site whenever residents are present.

Applies to

All staff

How often

One-time

First due

Within 90 days of providing direct services

Source

Rule 65G-2.008(7)(e), F.A.C.; F.S. 381.0035 (Chapter 393 facility employees)

One-time, not biennial. The 2-year HIV/AIDS continuing education in F.S. 456.033 applies to licensed health-care practitioners at relicensure, not to unlicensed direct-care staff.

Applies to

Group-home staff

How often

8 hours per year

Source

iBudget Handbook (May 2023) Appendix C — 8 hours for every Residential Habilitation tier

At a behavior-focused home the hours must relate to behavior analysis — the subject changes, the count does not. Retaking a basic APD course does not count toward them. The separate “20 contact hours” you may have heard of is a one-time qualification for billing the behavior focus rate, held by 75% of the staff on those recipients.

Applies to

Staff with a reasonable chance of blood/bodily-fluid contact

How often

Annually

First due

Before those tasks begin

Source

OSHA 29 CFR 1910.1030

A federal requirement from a different regulator than APD, checked at a different inspection. Note that APD's handbook accepts bloodborne-pathogen courses for its own AIDS/HIV/Infection Control row, so one certificate can satisfy both.

Applies to

Staff who administer or assist with medication

How often

One-time — retake if the primary-route validation lapses

First due

Before administering any medication

Source

Rule 65G-7.004(2), F.A.C. (amended 3-26-2026)

The exam has to be taken within three calendar days of the course, and needs 85% on course content and 100% on the MAR section. Miss the three days and the course has to be taken again.

Applies to

Staff who administer or assist with medication

How often

Annually

Source

Rule 65G-7.004(5)(b), (6)(a), (7)(b), F.A.C. (amended 3-26-2026)

Revalidation has to fall in the 60 days immediately before the expiration date. Too early does not count; past expiration means no medication administration and a full retake of the course. The first validation has its own clock: within 180 days of finishing the training.

Applies to

Staff who administer insulin

How often

Course once; validation and update every year

First due

Before giving insulin

Source

Rule 65G-7.004(4), (5)(d), (6)(c), (7)(a)3., F.A.C. (amended 3-26-2026). APD Provider Advisory 2026-008, 4-30-2026, which supersedes 2025-007.

Insulin is its own track on top of Basic Medication Administration — a separate course (90% on content, 100% on the APD Insulin Administration Log), a separate validation, and a separate annual update. That update certificate, APD Form 65G-7.004 C, is dated March 2026, so a process set up before then will not include it. First validation is due within 180 days of finishing the course; each year after that, the annual update course plus revalidation inside the 60 days before the current insulin validation expires. This is no longer group homes only — APD extended it on 30 April 2026 to supported living settings and adult day training. There is also no safety net here: 65G-7.004(8)(d) says a temporary validation cannot be issued for insulin.

Applies to

Staff who administer prescribed enteral formula (tube feeding)

How often

Course once; validation and update every year

First due

Before giving prescribed enteral formula

Source

Rule 65G-7.004(3), (5)(c), (6)(b), (7)(a)2., F.A.C. (amended 3-26-2026)

Also its own track, with its own course (85% on content, 100% on the simulated return demonstration), its own validation, and its own annual update. Being current on basic medication administration does not cover it, and a temporary validation does not either.

Applies to

Staff who transport residents

How often

Re-checked every year — the rule says so

Source

Rule 65G-2.008(4)(b), F.A.C. (amended 3-26-2026) — valid license, the 3-year disqualifier, and the annual update at (4)(b)2.; also Rule 65G-2.009(14)

We used to call the annual re-pull a sensible default rather than a requirement. Reading the amended rule text corrected that: 65G-2.008(4)(b)2. says licensees must update their staff driving history on an annual basis. The 3-year disqualifier at (4)(b)1. covers DUI and any moving violation that suspended or revoked the license.

Applies to

Each licensed home

How often

Monthly

Source

Rule 65G-2.010, F.A.C.

Not between midnight and 5am. Keep the records a year.

Applies to

Each licensed home

How often

Annually

Source

NFPA 10

The contractor's tag is good for a year from the service date.

Applies to

Each licensed home

How often

Annually

Source

City fire marshal (Florida Fire Prevention Code)

Applies to

Each licensed home

How often

Reviewed and updated annually

Source

F.S. 393.067(8); Rule 65G-2.010, F.A.C.

Applies to

Each licensed home

How often

Per the license — APD inspects before renewal

Source

Rule 65G-2.002, F.A.C.; Rule 65G-2.0032, F.A.C.

Applies to

A new home, before it opens

How often

One-time — no renewal

Source

CMS HCBS Settings Final Rule (2014), 42 CFR §441.301(c)(4)-(5)

Separate from and in addition to APD's licensure inspection. Little-known, and it catches new providers.

Applies to

The provider, per APD region

How often

Performance-based — annual, but a score of 95% or better with no alerts can earn Deemed Status and skip a year

Source

Qlarant / APD Florida Statewide Quality Assurance Program (FSQAP)

You do not set this schedule, so treat any predicted date as an estimate.